Bookkeeper/Admin Assistant - Part-time
Company: Province Of Our Lady Of Guadalupe Inc
Location: Butler
Posted on: November 2, 2025
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Job Description:
Organizational background and Mission We Franciscans owe our
inspiration to Francesco di Bernardone, an affluent young merchant
from the Italian town of Assisi, who in 1206 renounced his wealth
and social status in favor of a life dedicated to God and the poor.
His life and ministry inspired other men to join him and become the
first Franciscan friars. Today, Francesco is known as St. Francis
of Assisi, and the Order of Friars Minor comprises more than 100
provinces located around the world. The Franciscans have a long,
rich history of ministry to the poor and marginalized in the United
States. In recent years, the number of religious in the United
States has declined, and so, to strengthen their Franciscan witness
in the U.S., five of the American provinces – Assumption of the
Blessed Virgin Mary, Holy Name, Our Lady of Guadalupe, Sacred
Heart, St. Barbara and St. John the Baptist – came together to form
one new Atlanta-based province in October 2023. This unification
hopes to revitalize Franciscan life and ministry in the United
States while modifying their governance structure. The Gospel life
of the Friars has four central components: first, to be men of
prayer; second, to live as lesser ones, “not making anything our
own;” third, to create a brotherhood of mutual care among
ourselves; and fourth, to “go about the world” entering people’s
everyday lives as heralds of God’s reign and agents of Gospel
peace. A bit about the role: Under the direction of the Guardian,
you will be responsible for providing bookkeeping and
administrative support for a religious fraternity that currently
numbers 32 and may, at times, swell to 40 members. Key
Responsibilities - Receive and process invoices and bills for
payment. Track expenses and reconcile bank accounts. - Manage key
vendor relationships and accounts like mobile phones, local
utilities, - Produce simple financial reports on a monthly basis
for the site leader. Give financial reports to the fraternity twice
per year. - May be called upon to perform clerical duties such as
mail distribution, management of general supplies. - Schedule and
coordinate appointments, travel arrangements and arrangements for
meetings and conferences to ensure effective management of
calendars. - Prepare routine letters, memorandums, agendas,
presentations, forms, etc.; - Coordinate event plans and logistics
(e.g. schedule) About you: - HS diploma or equivalent coupled with
7-10 years of bookkeeping and general administrative experience. -
Experience managing small office projects that include
collaboration, communication and planning. - Strong PC skills,
knowledge and proficiency in Microsoft Office tools (Word,
PowerPoint, Excel – familiarity with MS Teams is a plus. - Strong
written/verbal communication skills coupled with strong attention
to detail. - Self-directed work style. - Strong preference for
previous experience with a faith-based (ideally Catholic)
organization in some capacity. Appreciation of and alignment with
the Franciscan and Catholic tradition is important, as is a
willingness to learn and understand the mission of the Franciscans
and the Catholic identity of the Order. elebrating difference,
together stronger Franciscan values suggest we don’t just accept
difference — we celebrate and support it, as we demonstrate our
spirituality for the benefit of people, particularly the
underserved and marginalized. We are committed to providing an
environment of mutual respect and making the world a better place.
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Keywords: Province Of Our Lady Of Guadalupe Inc, Parsippany-Troy Hills Township , Bookkeeper/Admin Assistant - Part-time, Seasonal Jobs , Butler, New Jersey
