Program Management Director
Company: FHI 360
Location: New York
Posted on: April 30, 2024
Job Description:
Job Summary:The Program Management Director will support a large
USAID global health security (GHS) project, managing
cross-functional teams from award through close-out. Provides
overall strategic direction for project management support
including plans to determine technical implementation, activity
scheduling, budget, procedures, staffing, and allotment of
resources needed for projects. Identifies specialized partnership
needs, engages qualified partners to ensure technical performance.
Contributes project experience and learning to global thought
leadership initiatives in specific area of technical
specialization. Plans and directs schedules and monitors
budget/spending. Organizes interdepartmental activities ensuring
completion of the project on schedule and within budget
constraints. Selects, develops, and evaluates personnel to ensure
efficient project implementation. This position will report to the
Project Director and act as their backup.This position is
contingent upon successful award.Accountabilities:
- Provide support to the Project Director to ensure the project
is implemented in an efficient, compliant, timely and
results-oriented manner.
- Serves as the program and country management technical lead and
key point of contact for the prime implementing organization on a
large project.
- Oversees country programs, working closely with Country
Directors, Technical Director, and technical leads to ensure smooth
project implementation, tracks performance against project
timelines, budget, objectives, and deliverables.
- Establishes work plans, project teams, and SOPs to meet project
goals and ensure compliance with organizational and donor
policies.
- Plans, directs, and coordinates activities, in coordination
with the Technical and Strategic Information Director, to ensure
that goals and objectives are accomplished within prescribed time
frame and funding parameters.
- Coordinate the provision of technical and management support to
established country programs to ensure timely achievement of
project objectives and deliverables, e.g. managing employee and
consultant hiring process including recruitment, interviewing, and
development of solicitations and scopes of work.
- Manage, implement, and monitor systems, services, staff, and
budgets to achieve financial, administrative and project
goals.
- Provide timely and accurate project reports to FHI 360 and
donors, as required.
- Works closely with the Finance Director to develop, review, and
monitor approved budgets.
- Identify, escalate and mitigate programmatic and financial risk
across the award, including through all
subagreements/contracts.
- Oversees execution and management of subs throughout the life
of project.
- Ensure compliance with FHI 360 procurement and financial
reporting procedures by field-based programs and serving as a
resource to field finance and administrative staff on procurement
and payment procedures.
- Ensures high quality technical deliverables-including workplans
and annual reports-are developed, submitted and approved on
schedule and within budget parameters.
- Develops and implements processes and procedures to achieve
strategic goals of the project.
- Provides direction to ensure technical activities are compliant
with client agreements, government regulations and the
organization's policies and procedures.
- Responds to client requests and questions on project matters
and ensures timely drafts and submissions of consents, approvals
and/or waivers.
- Recruits, orients, and supervises project staff to support
project and ensure the completion of programmatic and workforce
planning needs are met and achieved.
- Provide leadership to staff to ensure the development of
timely, high quality and regulation compliant reporting per FHI 360
and donor guidelines.
- Provide supportive guidance and supervision to staff, and
managers who are charged to implement projects within the assigned
area of expertise.
- Collaborate with cross functional groups on matters concerning
staff development that leverages international staff to mentor
local staff, so as to maintain project accountability and scale in
the short term and fast track capacity building for the long
term.
- Support performance management and professional development of
direct reports, including ongoing feedback, coaching, and career
support.
- Performs other duties as assigned.Applied Knowledge & Skills:
- Effective strategic planning, project evaluation and project
management skills.
- Strong business acumen, staff development, management, and
reporting experience.
- Strong consultative and negotiation skills.
- Operations management, corporate policies, compliance, and
procedures oversight experience.
- Demonstrated public relations and diplomacy skills
required.
- Excellent oral and written communication skills.
- Ability to speak the country's language.
- Ability to build positive local working relationships with
local communities, district government officials, UN and where
appropriate, donor representatives.
- Ability to analyze and establish effective and supportive
cross- project coordination, organizational procedures, and
management systems.Problem Solving & Impact:
- Decisions and actions have a significant impact on management
and operations.
- Problems encountered are moderate to complex and highly
varied.
- Demonstrates strong critical thinking and problem-solving
skills to plan, organize, and manage resources for successful
completion of projects.
- Exercises judgment to meet business strategies and develops
objectives that align with organizational goals.Supervision
Given/Received:
- Assists in setting goals and budgets for projects and leads the
country in achieving strategic goals.
- Leads coordination for fundraising planning and implementing
strategies to increase private donor giving.
- Leads coordination of resources for ongoing projects across
functional areas and addresses/ resolves issues.
- Typically reports to a Project Director.Education:
- Bachelor's Degree or its International Equivalent in Business
Administration, Public Health, Social Sciences or Related
Field.
- Project Management (PM) Certification preferred.Experience:
- Typically requires a minimum of 12+ years of relevant
experience in managing USG projects, specifically USAID, management
of GHS projects, and donor, sub-, and partner management.
- Articulate, professional and able to communicate in a clear,
positive manner with clients and staff.
- Proficient with applicable rules, regulations, and policies
associated with international development and non-governmental
organizations (NGOs).Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and
doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office
365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology,
and standard office equipment.Travel Requirements:
- 10% - 25%The expectedhiringsalary range for this role is listed
below. FHI 360 pay ranges represent national averages that vary by
geographic location. When determining an offer amount, FHI 360
factors in multiple considerations, including but not limited to:
relevant years of experience and education possessed by the
applicant, internal equity, business sector, and budget.Base salary
is only one component of our offer. FHI 360 contributes 12% of
monthly base pay to a money purchase pension plan account.
Additionally, all US based staff working full-time, which is
calculated at 40 hours/week, receive 18 days of paid vacation per
year, 12 sick days per year, and 11 holidays per year. Paid time
off is reduced pro rata for employees working less than a full-time
schedule.Hiring Salary Range:$128,000 - $183,000This job posting
summarizes the main duties of the job. It neither prescribes nor
restricts the exact tasks that may be assigned to carry out these
duties. This document should not be construed in any way to
represent a contract of employment. Management reserves the right
to review and revise this document at any time.FHI 360 is an
whereby we do not engage in practices that discriminate against any
person employed or seeking employment based on race, color,
religion, sex, sexual orientation, gender identity, national or
ethnic origin, age, marital status, physical or mental disability,
protected Veteran status, or any other characteristic protected
under applicable law.Our values and commitments to safeguarding:
FHI 360 is committed to preventing any type of abuse, exploitation
and harassment in our work environments and programs, including
sexual abuse, exploitation and harassment. FHI 360 takes steps to
safeguard the welfare of everyone who engages with our organization
and programs and requires that all personnel, including staff
members and volunteers, share this commitment and sign our code of
conduct. All offers of employment will be subject to appropriate
screening checks, including reference, criminal record and
terrorism finance checks. FHI 360 also participates in the
Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the
Steering Committee for Humanitarian Response. In line with the MDS,
we will request information from job applicants' previous employers
about any substantiated findings of sexual abuse, exploitation
and/or harassment during the applicant's tenure with previous
employers. By applying, job applicants confirm their understanding
of these recruitment procedures and consent to these screening
checks.FHI 360 will consider for employment all qualified
applicants, including those with criminal histories, in a manner
consistent with the requirements of applicable state and local
laws.FHI 360 will never ask you for your career site username or
password, and we will never request money, goods or services during
the application, recruitment or employment process. If you have
questions or concerns about correspondence from us, please email
.FHI 360 fosters the strength and health of its workforce through
a, professional developmentand policies and programs that support a
healthy work/life balance. Join our global workforce to make a
positive difference for others - and yourself. Please click to
continue searching FHI 360's Career Portal.
Keywords: FHI 360, Parsippany-Troy Hills Township , Program Management Director, Executive , New York, New Jersey
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